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In line with this month’s World Day for Health and Safety at Work focus, our consultant Sam Nesbitt has some advice and general guidelines on accident reporting.

Accident Reporting – Why?

The information provided through recording and reporting enables the enforcing authorities to identify where and how risks arise, and to investigate serious accidents. In the UK enforcing authorities are either the Health and Safety Executive (HSE) or Local Authorities.

Additionally, enforcing authorities are able to help and provide advice on how to reduce injury, and ill health in the workplace. This surveillance data can also be used to put forward an evidence-based rationale for the introduction of new legislation and/or guidance.

Why is accident reporting relevant to me?

Recording and reporting accidents and ill health at work is a legal requirement under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

Under RIDDOR the ‘responsible person’ is:

  • Employer
  • A self-employed person working on your own premises or a domestic premises
  • People in control of premises.

These responsible persons must record and report certain incidents, injuries, diseases and dangerous occurrences involving employees, self-employed workers and members of the public. Additionally, the type of incident, injury, dangerous occurrence or individual injured will dictate WHEN you need to make a report.

How do I report under RIDDOR?

The responsible person should complete the appropriate online report form which can be found on the HSE website. The form will then be submitted directly to the RIDDOR database and you will receive a copy for your records.

All incidents can be reported online but a telephone service is also provided for reporting fatal/specified, and major incidents only. Reports may also be made by post, however online reporting is the preferred method.

What do I have to put in the report?

Details you will need to provide include:

  • Information about you and your organisation
  • The date, time and place of the event
  • Details of the kind of accident
  • The personal details of those involved
  • A brief description of the injuries, event or disease.

For further information, or for assistance in completing RIDDOR reports, please call us on 0117 958 2070 or e-mail

For further details on the requirements of RIDDOR, go to