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Recording and reporting accidents and ill health at work is a legal requirement under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

Under RIDDOR the ‘responsible person’ is:
“An employer; or a self-employed person working on your own premises or domestic premises, and can also be a person in control of premises.”

These responsible persons must record and report certain incidents, injuries, diseases and dangerous occurrences involving employees, self-employed workers and members of the public. Additionally, the type of incident, injury, dangerous occurrence or individual injured will dictate WHEN you need to make a report. A Comprehensive list of what to report is available via the HSE website. The form will then be submitted directly to the RIDDOR database and you will receive a copy for your records. The report can be amended and should be updated as circumstances change.

All incidents can be reported online, but a telephone service is also provided for reporting fatal/specified, and major incidents only. Reports may also be made by post, however, online reporting is the preferred method.

Are all Covid-19 cases classed as RIDDOR? In short, No.

There is no requirement under RIDDOR to report incidents of disease or deaths of members of the public, patients, care home residents or service users from COVID-19. The reporting requirements relating to cases, or deaths from, COVID-19 only apply to occupational exposure, that is, as a result of a person’s work.

You should only make a report under RIDDOR when one of the following circumstances applies:

  1. An accident or incident at work has, or could have, led to the release or escape of coronavirus (SARS-CoV-2). This must be reported as a dangerous occurrence Dangerous occurrences are certain unintended, specified events, which may not result in a reportable injury, but which do have the potential to cause significant harm
  2. RIDDOR regulation 9 (b) says where, in relation to a person at work, the responsible person (usually an employer) receives a diagnosis of any disease attributed to an occupational exposure to a biological agent, the responsible person must follow the reporting procedure.There must be reasonable evidence linking the nature of the person’s work with an increased risk of becoming exposed to coronavirus. The judgement should be made on the basis of the information available.
  3. A person at work (a worker) has been diagnosed as having COVID-19 attributed to an occupational exposure to coronavirus. This must be reported as a case of disease. A diagnosis normally means a registered medical practitioner’s identification (in writing, where in relation to an employee) of new or worsening symptoms. Unlike the usual diagnosis of an occupational disease, many cases of COVID-19 are currently being confirmed without a registered medical practitioner’s written diagnosis, for example, on the basis of laboratory test results.
  4. A worker dies as a result of occupational exposure to coronavirus. This must be reported as a work-related death due to exposure to a biological agent. For a death to be reportable under RIDDOR there must be reasonable evidence that the death was caused by an occupational exposure to coronavirus.For an incident to be reportable as a death due to occupational exposure to coronavirus there must be reasonable evidence that a work-related exposure caused the worker’s death.

Follow this link for more information on HSE RIDDOR reporting 

Details required for RIDDOR reporting include Information about you and your organisation, the date, time and place of the event, details of the kind of accident, the personal details of those involved, and of course a brief description of the injuries, event or disease.

It is always best to record details of all incidents and accidents, and where necessary, to report as soon as is practicable after the event to ensure that information given is as accurate and recent as possible

How do we support customers with accident reporting & investigations? Accident investigations are undertaken by our qualified health and safety consultants. In most cases an accident investigation will include:

  • Reviewing accident/incident forms and RIDDOR reports
  • Reviewing witness statements and/or talking to those involved
  • Reviewing a range of documentation including risk assessments, safe systems, inspection and maintenance records

Where necessary we will visit the site, take photographs and examine workplaces, machinery and equipment, liaising with other agencies as required.

If in doubt on aspects of RIDDOR reporting (either Covid-19 based or general reporting), our consultants are always happy to help so feel free to contact us.